5 Signs Your Microsoft 365 Setup Might Be Costing You Money (Without You Realising)

Microsoft 365 is brilliant... when it’s set up properly. But most of the setups we see across Sidcup, Dartford and Bromley are either half-done, outdated, or full of small mistakes that quietly cost the business money.

You might think everything’s fine because email is working and files are syncing. But under the surface, your business might be leaking money or exposing data without even realising it.

Sign 1: You’re Still Paying for Unused Licenses

This is more common than you’d think. Someone leaves the company, but their Microsoft 365 license keeps running — sometimes for months or even years. We’ve helped businesses in Dartford save hundreds of pounds a year just by doing a quick license review.

Sign 2: You’re Not Using SharePoint or OneDrive Properly

Many teams still email documents back and forth instead of using shared folders. This leads to duplicate files, missed edits, and a huge mess when something goes wrong. Microsoft 365 includes smart tools for sharing and collaborating, they just need to be set up right.

Sign 3: Security Settings Are Too Loose

Sometimes staff have more access than they should. We’ve seen new hires with full admin permissions, and finance staff with access to IT tools they never use. These kinds of gaps are easy to fix, but dangerous to ignore.

Sign 4: You Don’t Have a Real Backup in Place

Many people think Microsoft backs up everything, but that’s only partly true. If a file is deleted and not recovered within a certain window, it’s gone. We help businesses put real backup tools in place so they’re protected if something gets lost or attacked.

Sign 5: No One’s Reviewed Your Setup in Over a Year

Microsoft adds features regularly, but most setups stay frozen in time. If you haven’t had your system checked recently, chances are you’re missing out on better ways to work, or paying more than you should.

If you’re in Sidcup or anywhere in South East London and want us to review your setup, we offer a free audit. We’ll walk you through what’s working and what’s not, clearly and with zero pressure to buy anything.

If you think your setup might need a tidy-up, let us take a look. We’ll review your Microsoft 365 account for free, help you spot savings, and make sure everything’s running securely.